Is this like Calendly?

Yes. It works the same way: customers see your free slots and book themselves. The differences are that we set it up and brand it for you, it is priced in Rands with local support, and it can plug straight into your AI Receptionist so customers can book inside the chat.

Do I need a website built by The Apex Forge?

No. The booking plugin can be added to any website. If we host your site, we install it for you.

Will it clash with my existing calendar?

No. Connect your Google or Outlook calendar and your busy times are blocked automatically. New bookings are added to your calendar as they come in.

Can customers change or cancel their booking?

Yes. Every confirmation email includes a link to reschedule or cancel, and the freed-up slot becomes available to other customers again.

Can my AI Receptionist take bookings?

Yes. Add the booking plugin to your AI Receptionist and visitors can check available times and book an appointment without leaving the chat.

What about online meetings?

For virtual appointments, a Zoom, Microsoft Teams or Google Meet link is created and included in the confirmation automatically.

How much does it cost?

The booking plugin is a paid add-on. Pricing depends on how many calendars you need and whether it is added to your website, your AI Receptionist or both. Contact us for a quote.

Website plugin · Works with your AI Receptionist

Pick a time. It's booked.

Customers see your real free time slots and book themselves, from your website or right inside your AI Receptionist chat. It syncs with Google and Outlook, sends reminders automatically and adds meeting links.

No phone tag. No double bookings. No "does Tuesday work for you?" emails.

Add Bookings to My Site

Book an appointment

Initial consultation

30 min Online or in person

November 2026

Mon

Tue

Wed

Thu

Fri

Available times

08:3009:0010:3011:0013:0014:3015:0016:30

Confirm Wed 11 Nov, 13:00

Illustration only. Styled to match your brand.

24/7

Self-service booking

Instant

Confirmation

Google · Outlook

Calendar sync

ZAR

Local pricing & support

Key Takeaway

The Apex Forge Booking Plugin is Calendly-style self-scheduling for South African businesses. It shows live availability, confirms bookings instantly and syncs with Google and Outlook. We set it up and brand it for you, and it can take bookings inside your AI Receptionist chat.

Features

Scheduling that takes care of itself

Live availability

Customers only see times you're genuinely free, based on your working hours, existing bookings and synced calendar.

Instant confirmation

They pick a slot and it's booked on the spot. Prefer to approve bookings first? You can switch that on per calendar.

Google & Outlook sync

Busy times in your Google or Outlook calendar block those slots, and new bookings appear in your calendar automatically.

Confirmations & reminders

Automatic confirmation and reminder emails to you and your customer, which cut down on no-shows.

Self-service changes

Customers reschedule or cancel from the link in their email, with no phone calls and no back-and-forth.

Online meeting links

For virtual appointments, a Zoom, Teams or Google Meet link is added to the booking automatically.

Multiple calendars & services

A calendar per staff member, room or branch, each with its own services, durations and colours.

Dashboard & analytics

Today's schedule, upcoming bookings, busiest hours, most-booked services and where bookings come from, all in your portal.

AI Receptionist add-on

Your AI Receptionist books the appointment, too

Add the booking plugin to your AI Receptionist and visitors can go from a question to a confirmed appointment in one conversation, at 2pm or 2am. It checks your live availability, offers free slots and books the one they choose.

Meet the AI Receptionist

Can I book a consultation this week?

Of course! I have these times free on Wednesday 11 Nov:

10:3013:0014:30

13:00 please

✅ You're booked for Wed 11 Nov at 13:00. A confirmation and reminder are on their way to your inbox.

Illustration only

Who it's for

If you sell time, you need this

Any business that books appointments, calls, sessions or visits.

Consultants & professionals

Discovery calls and consultations booked straight into your diary, with the meeting link added automatically.

Salons & beauty

Clients pick a stylist, a treatment and a free slot. Each treatment's duration is built in.

Practices & clinics

Consultations and follow-ups booked into each practitioner's real availability.

Trades & site visits

Customers book a quote visit in a free slot, with the job details captured when they book.

Fitness & wellness

Personal training, physio and wellness sessions across coaches and rooms.

Training & tutoring

Lessons, assessments and enrolment meetings, in person or online.

Simple setup

Taking bookings in four steps

Tell us how you work

Your services, durations, staff or rooms, and working hours. We set it all up for you.

Connect your calendar

Link Google or Outlook so your existing commitments are never double-booked.

Add it to your website

We add the booking plugin to your site and match it to your brand. It works on any website, not only ones we built.

Customers book themselves

They choose a slot, get an instant confirmation and a reminder, and can reschedule themselves if plans change.

Paid add-on

Set up for you, ready to take bookings

Add it to your website, your AI Receptionist, or both. We quote based on the number of calendars and how you'd like it set up.

Booking plugin on any website
Optional booking inside your AI Receptionist
Google / Outlook calendar connected
Branded confirmation & reminder emails
Calendars, services & hours configured for you
Client portal: dashboard, calendar & analytics
Zoom / Teams / Google Meet links
Styled to match your brand

Get a Quote

Common questions

Stop losing bookings to missed calls

Let customers book themselves while you get on with the work.

Add Bookings to My Site WhatsApp Us

Questions? support@apexforge.co.za